Capital & Renovations Software

The FacilGo CapEx and Renovation solution is able to support both CapEx and renovation projects within units, or in common areas.

FacilGo supports efficient, cost effective renovations at both the Planning and Execution phase. During planning, the platform lets users generate and compare multiple projected baselines, ensuring they select the right strategy before a single dollar is spent. Once the project moves to execution, the system provides a centralized hub to validate the scope of work, allocate tasks to internal teams or external trades, and manage the procurement of necessary materials. A dynamic project management plan tracks every expenditure and milestone at the unit or home level. The collaborative platform allows suppliers upload progress photos and comments for immediate review, and the integrated dashboard widgets provide instant financial and operational insights.

FacilGo CapEx and Renovation is designed for large-scale, phased renovations and portfolio-wide capital improvement programs, capable of managing costs at all levels. Our Maintenance solution is better suited for unit turns and make-ready.

FacilGo establishes budgets for all project tasks, linking every PO line item directly to GL codes and budgets during the execution phase. Automated workflows ensure all purchase orders remain aligned with these predefined limits. To manage unforeseen site conditions, the system allows vendors to submit change orders linked to the original scope. These requests include required photos and line-item pricing, providing the transparency needed for managers to review and determine next steps.

The Contract Management module allows clients to release quote requests to the supplier network, providing the cost insights necessary to assess project viability. Once a project is approved, the platform uses the initial scope of work used in the to create inspection processes that Trade services can submit invoices upon when work is complete or utilize incremental invoicing based on completed line items and agreed-upon milestones.

The platform provides real-time dashboard widgets to help clients track project duration, execution status, and actual versus budget spend. A detailed project management matrix along with a Gantt chart provide granular visibility down to the unit level. The project management matrix allows clients to monitor specific tasks and review vendor comments or uploaded photos.

Completed work is automatically mapped to the building, office, or unit level, ensuring all transactional documents remain linked for historical reporting. When new fixed assets are acquired, the system logs the location, purchase date, invoice, useful life, and warranty details. This integration creates a maintenance record for the entire asset lifecycle.

The platform controls costs by linking approved baseline budgets directly with execution activities. Work is authorized to third-party vendors using specific product SKUs and defined trade scopes, ensuring all spending remains within the agreed-upon framework. To prevent overruns, invoices are automatically compared to POs and instantly disputed if they exceed the authorized amount. When unforeseen work is discovered, vendors submit change orders for client review rather than proceeding unapproved. Integrated financial widgets provide real-time insights into actual versus budgeted spend and projected future budget usage based on prior spend and remaining work.

During the planning phase, users can model multiple baselines to calculate projected ROI, NPV, and Payback Period. As projects move to execution, the platform overlays actual spend onto proforma values, allowing for real-time comparisons of financial performance. Integrated financial widgets provide real-time insights into actual versus budgeted spend and projected future budget usage based on prior spend and remaining work. For granular analysis, transaction reports and a dedicated renovation report offer detailed cost breakdowns at the building, office, or unit level.

Asset owners across all portfolio types — including multifamily, single-family, student housing, and commercial — benefit from rigorous cost controls, real-time execution insights, and pre-spend baseline validation. For fee managers, the platform offers a powerful selling point, demonstrating a commitment to fiscal oversight and transparent renovation management for their clients.